Dear Country Team Leaders:

The time for the Brazil conference--the second International

Conference on Women in Physics-- is approaching.  I am looking forward

to seeing many of you, whom I met in Paris, and to meeting many others.

Like for the Paris Conference in 2002, we are planning to prepare  a

conference proceedings.  If you attended the Paris Conference you

received a copy by postal mail in the fall of 2002.  In any case, you

can find the Proceedings available for free on the Internet at

http://proceedings.aip.org/proceedings/confproceed/628.jsp. Dongqi Li

and I were the editors of the last Proceedings. Very sadly, she was

seriously injured in a automobile accident almost a year ago, and she

is having therapy in the hope of recovery.

For the proceedings of the 2005 conference in Rio de Janeiro, Ariel

Michelman Ribeiro and I will be the editors of the proceedings.  The

proceedings will include papers from the invited speakers, summaries

of the conclusions of the breakout sessions, country papers, abstracts

of the scientific posters, and a paper summarizing the results of a

survey of the conference attendees in Brazil.  We are very grateful to

the U.S. National Science Foundation for providing us with grant

funding for the proceedings.

I am writing to request that you or the members of your delegation

prepare a country paper for publication in the proceedings. This paper

should provide an update on the situation for women in physics in your

country. What is the situation now? What has happened since the Paris

Conference in 2002?

In the published proceedings each country's paper will be limited to

two published pages, like the country papers in the last proceedings.

Attached is a template-guide that will help you type this paper in a

format similar to the one that will be used in the Proceedings.  If it

is hard for you to use the template, please provide your paper as a

"Word" (.doc) file. If you use a 10 point font, the approximate length

goal is 2 pages. The template explains more about the process for

producing the papers and the proceedings.

We plan to make paper copies of all country papers and distribute them

in a set to the attendees in Rio.  In order to have your country's

paper in this set, please submit your paper by email not later than

May 10th. Please email the paper as an attachment to me and to all the

people in the cc list of this email (Marcia Barbosa, Elisa Saitovitch,

Ariel Michelman Ribeiro, and Cathy Kaicher). If you cannot email

attachments, please let me know as soon as possible, and we will work

with you to find a different way to submit the paper.

After the conference, we will work with you to finalize the paper for

the proceedings.  There is a little bit of information about this

process in the "template." We will have an editor put the documents in

exactly the format required by the publisher, so you do not need to

worry about that. You will need to sign a copyright release (attached)

in order to include your paper in the proceedings. Please bring a

paper copy of this signed form to Brazil when you come. Ariel will

collect them at the Conference.

Please contact me if you have any questions. I look forward to seeing

you in Rio, and to reading in your paper about women in physics in

your country.

Sincerely yours,

Beverly

Beverly Karplus Hartline, Ph.D.

Beverly.Hartline@earthlink.net

509-848-2541 (phone)